Phoenix House Development Supervisor B in Arlington, Virginia

SUMMARY: This position is responsible for fundraising and development project management. This position also has responsibility for Raiser’s Edge data maintenance and upgrade of utilization of data for development prospecting, cultivation, stewardship and tracking report purposes. This position has responsibility for managing all Board events, meetings, communication in conjunction with the Regional Director. This position is responsible for planning and implementing fundraising events, campaigns for annual and seasonal gifts; supporting development committee and preparation for all meetings and follow-up; developing and cultivating new individual and institutional funders, sponsors and partnerships. Also responsible for preparing foundation grant applications and follow-up reports.


Development and Fundraising:

  • Generate revenue and cultivate relationships through all development and fundraising activities as assigned.

  • Research, write and secure grants and provide necessary reports for foundations and private foundations for both restricted and non restricted activities of PHMA.

  • Solicit and secure sponsorships, Auction items and ticket sales for fundraising events.

  • Responsible for managing stewardship and protocol for major gift donors including acknowledgment materials; progressive communications based on level of giving; engagement opportunities with subject experts, senior management and board leaders; and unique engagement opportunities based on level of giving.

  • Responsible for managing acknowledgements for all donors inRazor's Edgeand in conjunction with the Finance Department.

  • Directly responsible for the planning and execution of major gift cultivation events.

  • In the years that Mid-Atlantic is conducting a Capital Campaign, this position will be responsible for working on assigned projects including, but not limited to strategic planning and implementation of campaign; planning and management of cultivation events; supporting Co-Chairs and committee members with multiple needs; solicitation of public phase donors; management of all collateral materials; fulfilling donor naming and other benefits; identification and cultivation of donors for other giving opportunities/investments with Mid-Atlantic.

  • Track all outstanding pledges on a monthly basis. Manage solicitation and stewardship donors for payment of pledges through phone calls, emails and letters, as appropriate.

  • Manage relationships , membership organizations (i.e., Kiwanis, Host Lions Club, Rotary Clubs, etc.) and prepare all applications and documents required.

  • Identify and manage crowdfunding opportunities for revenue generation through such platforms as Amazon Smile, Do More 24, etc. and manage promotion of these opportunities.

  • Manage and prepare content for various event programs, invitations and other collateral materials which require input from development department. Insure branding compliance.

  • Prepare quarterly donor newsletter

Development Committee:

  • Work closely with each member of the Board of Directors and the development committee(s) to provide fundraising expertise and strategy, coaching and collaterals for their fundraising efforts on behalf of PHMA.

  • Manage support for development committee and event committee meetings; including communications, agendas, read-ahead and hand-out pertinent documents, reports, samples, monthly metrics report and meeting minutes.

Raiser’s Edge Update and Maintenance:

  • Manage all aspects of Raiser’s Edge for the Mid-Atlantic Region including but not limited to working closely with counterpart at Foundation on existing records, gift entry, consolidating duplicates, properly re-code past donations, as necessary to accurately reflect intention of donor and/or incident of gift.

Metrics Reporting:

  • Maintain tracking information and metrics for capital campaign, individual and corporate pledges, payments, benefits fulfillment, acknowledgement and keep RDD apprised of progress through weekly reports.

  • Provide Finance with accurate coding for gifts, check or credit card payments and copies of pertinent documentation attributed to the gifts and donations.

  • Monthly reconciliation with Finance Department on donor gifts and contributions received.

  • Manage annual board giving fund reports and keep updated and accurate on a quarterly basis, to include master report and individual reports for each board member. Distribute to board members on quarterly basis, in conjunction with RDD.

Other Essential Functions:

  • Assure the confidentiality of donor-related and development-related information

  • Attend internal staff training sessions as necessary

  • Maintain a working knowledge of PHMA/PHF’s mission and its programs.

  • Assure compliance with all PHMA/PHF policies, procedures, standards and applicable regulatory requirements; promote PHMA/PHF programs and initiatives as appropriate and as requested by RDD.


  • B.S. or B.A. Degree

  • 5 years of demonstrated experience in Board management, special event fundraising, project management and event management including large-scale, complex, high profile events with ability to plan and monitor projects from inception through completion

  • Experience in major gifts and grant writing

  • Experience cultivating and managing relationships with Senior Level Staff, Board of Directors, and Committee Volunteers.

  • Experience in successfully negotiating all vendor contracts in support of development activities

  • Experience working with non-profit organizations, volunteers and volunteer committees preferred

  • Creating campaign marketing materials

  • Experience with event budget development

  • Proficiency in Microsoft Office applications, especially Word and Excel. Proficiency in Outlook applications. Knowledge of Raiser’s Edge preferred.


  • Ability to work under pressure and meet deadlines; flexibility and adaptability to changing situations or demands.

  • Demonstrated ability to prioritize and manage multiple priorities.

  • Demonstrated ability to communicate effectively in person, on telephone, in written communications and electronically to a variety of audiences

  • Demonstrated ability to assemble and analyze data/information and make timely, appropriate recommendations to RDD

  • High level of integrity, diplomacy and initiative

  • Strong initiative, willingness and ability to be an independent thinker and pro-active problem solver

  • Demonstrates a high degree of accuracy and attention to detail; including writing and proofreading skills of the degree required for clear, grammatical, professional correspondence, reports and other written material

  • Management experience that includes the ability to lead, motivate, and set objectives

  • Ability to work occasional evenings and weekends as needed to perform job duties

  • Ability to travel as needed to perform job duties

  • Ability to operate a motor vehicle, access to a motor vehicle and in possession of a valid driver’s license

EOE Minorities / Females / Protected Veterans / Disabled