Phoenix House Quality & Training Coordinator - Part Time in Brandon, Florida

At Phoenix House, change is something we embrace every day as part of our values to deliver exceptional care. Phoenix House provides individualized, holistic drug and alcohol addiction treatment, with a legacy spanning nearly 50 years. We are passionate about healing individuals, families and communities challenged by substance use disorders and related mental health conditions. Phoenix House supports the mission through a holistic approach that focuses on the distinct mental, physical, and social needs of every person; innovation of best-in-class and evidence-based prevention, treatment, and recovery programs; and, the promotion of greater understanding of addiction. Our devoted staff are committed to treating the whole person—and come from all fields.

We operate personalized, strength-based, gender-responsive programs while living the values and being accountable for our commitments. Being introspective and becoming part of the solution is integral to every interaction and person we touch. As ‘One Phoenix House’ we believe in having fun along the way – embracing ‘progress not perfection’ as our journey continues.

SUMMARY

The position will manage the electronic data interface (EDI) with Central Florida Behavioral Health Network (CFBHN), Assist in managing all contracts and billing, , assist with Health and Safety for Florida region, assist with Medical Records, train staff on appropriate data entry, within Welligent and/or non-Welligent databases. analyzes and responds to all billing, medical records and data matters in a professional and timely manner.

ESSENTIAL DUTIES AND RESPONSIBILITIES

EDI

  • Manage our EDI relationships with IT and Welligent.

  • Coordinate rollout of EDI functionality and work with IT on new data requirement changes per DCF.

  • Research and assist with correcting errors.

  • Prepare, crosscheck all data to be uploaded and upload data to CFBHN Database

  • Downloads error files from CFBHN.

  • Runs extracts of demographic, placement, outcome, and service data files from Welligent and uploads them to Central Florida Behavioral Health Network (CFBHN), a managing entity for Florida’s Department of Children and Families (DCF).

  • Creates delete files and resubmit data when errors arise

  • Trains staff on proper completion of DCF forms and other objects in Welligent from which data is pulled for the CFBHN EDIs.

  • Maintains and updates user guides to assist staff in entering quality, error-free data.

  • Completes Voter Registration Report Quarterly into Sharepoint.

  • Completes mandatory weekly and monthly reports required by DCF and CFBHN and places these into Sharepoint.

  • Utilizes CFBHN database for error analysis and compares DCF-accepted data with Welligent billing and service data to analyze errors.

  • Works with Phoenix House’s IT department to develop Welligent enhancement requests to increase successful transmission rates and improve data quality.

  • Keeps abreast of changes in data content and transmission requirements and requests modifications accordingly.

  • Identifies Welligent data mapping and extraction errors and requests repairs.

  • Requests and follows up on data entry corrections from management and staff.

Medical Records

  • Medical Records Designee- Will assist in prep of medical records request - Administrative and Outpatient Florida

Health and Safety

  • Continuous meetings to update Policy and procedures regarding health and safety

  • Follow up on mandated drills to ensure compliance

Billing

  • Run billing cycles (other than Emdeon Cycles) and trouble-shoot all billing violations

  • Assist with managing and completing all contract billing

  • Creates new billing cycle on a weekly basis other than Emdeon Cycles

  • Applies all contract payments

  • Assist with any billing violation clean ups including Rolling claims over to CFBHN, marking items unbillable or adjusting claims.

Training

  • Assist, train, and consult with other Staff as needed.

Administrative

  • Coordinates CPR/HIV/AIDS training as needed

Other

  • Pursue continuing education of applicable software and hardware

  • Attends CFBHN and Phoenix House meetings and trainings concerning data quality.

  • Participate in departmental and other meetings as requested.

  • Completes and build graphs, charts, etc. on monthly basis to provide to VP for board meetings

  • Completes Large Data Management Projects as requested

  • Complete other tasks as assigned

QUALIFICATIONS

  • To perform this position successfully, you must be able to perform each essential duty and responsibility satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • REQUIRED KNOWLEDGE, TRAITS, AND ABILITIES

  • Self-starting, team working, interpersonal skills, and ability to learn quickly.

  • Superior verbal and written communication skills.

  • Ability to manage variety of tasks concurrently.

  • Strong customer service and commitment requiring minimal supervision.

  • Working knowledge of federal, state, and local employment laws.

  • Ability to maintain confidentiality relating to compensation, future management decisions and/or changes, and sensitive employee issues. Discuss related matters up the organizational hierarchy, and not with subordinates and coworkers.

  • Skillful at multitasking and attention to detail in a fast-paced environment.

  • Excellent verbal and written communication and interpersonal relationship skills.

  • Excellent time-management, decision-making, and organization skills.

  • Ability to maintain a good working relationship with all co-workers and the general public and to use good judgment in recognizing scope of authority.

  • Ability to remain calm in stressful situations.

  • Ability to take a teamwork approach to the job by cooperating with others, offering to help others when needed, and considering larger organization or team goals rather than individual concerns. This includes the ability to help build a constructive team spirit where team members are committed to the goals and objectives of the team.

  • Proficiency in Microsoft Windows, Office (Word, Excel, and Access) and internet capabilities.

  • Ability to type minimum of 50 w.p.m.

  • Ability to operate general office equipment in the completion of job responsibilities.

  • Effective oral and written communication skills – Can produce written communications that are understandable and grammatically correct; listens to understand; and, openly and honestly communicates with supervisor, peers, and subordinates (if any).

  • Ability to receive and internalize coaching - willingly asks for and accepts performance feedback from supervisor, peers, and subordinates (if any) and uses that input to grow, develop, and improve overall effectiveness.

  • Ability to work within a Team structure – can work effectively within a team environment and can look beyond an individual success to recognize the importance of achieving a Phoenix House success.

  • Is accountable – takes personal responsibility for actions and for achieving outstanding performance results; has a commitment to excellence.

  • High energy level – has a bias for action and a strong work ethic.

  • Functions as a problem solver – sees obstacles as challenges to meet and overcome, not as impossibilities; emphasis is on finding solutions to problems

EDUCATION/EXPERIENCE

Minimum 5 years current office billing experience or equivalent combination of education, training, and healthcare experience. Electronic health record (EHR) experience preferred. Proficiency in Microsoft Office, especially Access and Excel.

LICENSES/CERTIFICATIONS None noted

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

REGULARLY REQUIRED: to sit, use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms, and talk or hear.

OCCASIONALLY REQUIRED: to stand, walk, stoop, kneel or crouch and lift and/or move up to 10 pounds

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

The work environment is that of an office setting in a substance abuse treatment milieu which may include:

Exposure to clients infected with Hepatitis B, HIV, TB, or other Infectious Diseases

Business-related travel

SCHEDULING NEEDS Part Time and flexible on days and times

We at Phoenix House appreciate your interest and consideration of roles in our organization. Phoenix House is an Equal Opportunity Employer providing equality of opportunity to all who are protected against discrimination by law, regulation or executive order, including veterans and individuals with disabilities.

EOE Minorities / Females / Protected Veterans / Disabled