Phoenix House Administrative Services in Lake Ronkonkoma, New York

At Phoenix House, change is something we embrace every day as part of our values to deliver exceptional care. Phoenix House provides individualized, holistic drug and alcohol addiction treatment, with a legacy spanning nearly 50 years. We are passionate about healing individuals, families and communities challenged by substance use disorders and related mental health conditions. Phoenix House supports the mission through a holistic approach that focuses on the distinct mental, physical, and social needs of every person; innovation of best-in-class and evidence-based prevention, treatment, and recovery programs; and, the promotion of greater understanding of addiction. Our devoted staff are committed to treating the whole person—and come from all fields.

We operate personalized, strength-based, gender-responsive programs while living the values and being accountable for our commitments. Being introspective and becoming part of the solution is integral to every interaction and person we touch. As ‘One Phoenix House’ we believe in having fun along the way – embracing ‘progress not perfection’ as our journey continues.

RESPONSIBILITIES:

  • Photocopying, faxing, mail distribution and filing

  • Answering phones and direct calls

  • Organize and schedule appointments, taking detailed minutes in meetings, maintain and update residents program lists, laundry times and various other documents

  • Ordering supplies, keeping log in sheets for residents and visitors

  • Providing general support to visitors downloading toxicology sheets, assist residents, counselors, operations and director as needed

  • Escort residents to appointments when needed, part of recreation support teams during recreation trips.

REQUIREMENTS:

EDUCATION

  • High school diploma or equivalent

EXPERIENCE

  • Minimum one (1) year experience as an administrative assistant

KNOWLEDGE/SKILLS/ABILITIES

  • Knowledge of office management procedures

  • Working knowledge of office equipment (printers, fax)

  • Proficiency in MS Office, some knowledge of MS Excel

  • Time management skills

  • Ability to prioritize work load, problem solving

  • Excellent written and verbal communication skills

  • Organizational skills

  • Ability to multi-task.

SCHEDULE:

Mon - Fri, 9:00am - 5:30pm

Phoenix House is an Equal Opportunity Employer providing equality of opportunity to all who are protected against discrimination by law, regulation or executive order, including veterans and individuals with disabilities.

EEO is the Law: Applicants and employees are protected under Federal law from discrimination. Click http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf to learn more.

Phoenix House conducts as needed, job-related background checks, fingerprints, drug testing, physical exams, medical exams, TB testing, verification of employment history and/or reference checks prior to employment.

EOE Minorities / Females / Protected Veterans / Disabled